Sureserve provide market leading compliance and energy services across the UK, with close to 5000 employees working from over 30 offices.

Sureserve is a trusted partner for housing associations, local authorities, and residents, delivering high-quality compliance and energy services. Our focus on energy efficiency, safe and compliant homes, and enhanced quality of life makes us a leader in the industry. With nationwide reach, regional expertise, and a commitment to excellent service, we are well-positioned to support our clients now and in the future

Bid Coordinator

Overview of the role:

The Bid Coordinator will operate across SCE and coordinate the end-to-end bid process. You will be responsible for supporting the Head of New Business and Bid Manager in tracking and administering contract opportunities and Tenders from start to finish. Working closely and liaising with other members of the bid team, including operational and commercial leads, you will ensure all bid correspondence is robustly managed and that all documentation is completed to a high quality standard and submitted in accordance with the deadline.

Duties and Responsibilities:

• Support management of the end to end bid process with inputs from a variety of stakeholders

• Management of the CRM / bid database / projects and pipeline tracker

• Monitoring of portals, downloading information and setting up internal files

• Preparation of pre-qualification and other Tender documents e.g. forms for submission

• Collate all Tender documentation and ensure submission in good time before each deadline

• Set dates for bid launch, reviews, adjudication meetings and presentation / dialogue preparation

• Ensure clarifications and other Tender correspondence are robustly and promptly dealt with, and seek client feedback on submissions

• Help to maintain a comprehensive bid library, updating documents such as certificates, boiler plate responses, team structure charts etc. as required

• Research and collation of information

Skills/Qualifications/Experience:

• Highly proficient in MS Office packages, particularly word, outlook, teams, PowerPoint and excel.

• Experience in Local Authority / Social Housing (Desirable)

• Previous experience in an administrative / coordination role would be beneficial

• Excellent organisational skills and strong attention to detail

• The ability to multi-task efficiently, work under pressure, and complete work to a high standard

• A strong communicator who can liaise effectively and positively with team members and internal colleagues and within tight deadlines

• Driving licence

• Disclosure check.

What We Offer:

• Salary - £35,000-£40,000 per annum

• 40 hours per week Monday to Friday

• 24 days annual leave + bank holidays.

• A Flexible Benefits Scheme (including buy holidays, bike to work & EV car scheme).

• Employee Assistance Programme with 24 hours telephone and online access and 6 counselling sessions.

• Sureserve Group Academy programme that acknowledges the success of our trainees and apprentices.

Sureserve is committed to creating a diverse and inclusive workplace. We celebrate individual differences and believe that they contribute to our collective success. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Eligibility to work in the UK is required, and candidates may undergo background checks before starting employment.